The Data Protection Act 1998
Notification of Processing of Personal Data
It is required under Data Protection legislation to advise individuals about the processing of personal information i.e. why this information is being collected, how this information will be used and the circumstances in which it will be disclosed.
Information supplied in connection with your registration will be passed by Weatherbys (Weatherbys produce the Passports on behalf of the BSHA) to the National Equine Database [NED]. NED is jointly operated by the National Equine Database Society for Government and the GB equine industry.
Horse passport-based information about Horse and Owner is being collected by NED in order to provide a source of data that supports veterinary disease control and surveillance activities. The information will also enable Defra to carry out its responsibilities regarding the implementation of the horse passport requirement. It will also facilitate strategic planning within the equine sector, assist in tracing the Owners of straying, lost or stolen horses and reduce malpractice in the sale of horses and ponies. The data collected for this purpose will be adequate, relevant and not excessive for the above purposes. For the equine industry in general, the information passed to NED will provide a central archived source of Breeding, Evaluation and Performance [BEP] data which will enhance the quality of horses bred in Great Britain. BEP data will be accessible by other interested parties [for a fee] via an Internet website.
The horse passport based information provided may, in future, be used for research purposes or statistical analysis. Your personal data may be shared, if necessary, within the Defra family, other Central Government Departments, Non-Departmental Public Bodies and Local Authorities. Your personal details [i.e. name and address of horse owner] will be treated as confidential at all times and all data supplied will be kept secure. Data may be processed by a contracted third party that will also be required to keep all data secure. Your personal details will not appear on the commercial BEP website. Any enquiries from users of the BEP website will be directed to the organisation or society that forwarded the information to the National Equine Database. In limited circumstances, NED Society or its agents may be required to release information, including personal data and commercial information, on request under the Environmental Information Regulations, the Code of Practice on Access to Government Information or the Freedom of Information Act 2000. However, neither NED Society nor its agents will permit any unwarranted breach of confidentiality nor will we act in contravention of our obligations under the Data Protection Act 1998.
Defra or its appointed agents may use the name, address and other details on your application form to contact you in connection with occasional customer research aimed at improving the services that Defra provides to you.
The British Show Horse Association respects the rights of all its Members and is registered under the Data Protection Act 1998. Weatherbys will need to use the information provided by you for its own internal administration and analysis but, will not divulge any individual details to other third parties without your consent.